Anna Lewis
Mon
1
our swim coaches get paid per lesson can bookly work that out
Oliver
Online booking for pool sessions and swimming lessons
The swimmer opens the session grid, sees the free hours and books the time themselves, without ringing the desk. Health forms, attendance and payments stay on the client card in Bookly.
What the pool gets
Full sessions. Fewer calls to the desk. Forms done before the turnstile.
Bookly holds the session grid, collects the form before the first visit and keeps the history of attendance, so nobody is reading the timetable down the phone.
Booking a session
Show the session grid and let people book without calling
There is one pool, and more people want the evening slot than there are lanes. While booking lives on the phone, the swimmer hears “try calling us later” and the desk reads the grid from memory. The page shows the sessions, the coaches and the free hours, so the swimmer books it themselves, and a time that is taken is no longer offered.
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A time, a length and a price of its own for every session
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Booking open to clients around the clock
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One link for Instagram, your website and your Google listing
Forms before the visit
Ask about health before someone arrives with their bag
The turnstile is the worst place to find out that a swimmer has no medical clearance, or that a child cannot stay afloat. A short form lives on a page of its own and the desk sends its link: health, anything to avoid, how confident the person is in deep water. Reception reads the answers in advance instead of explaining the rules in a queue.
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A form with your own questions before the first visit
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A note on medical clearance and its expiry on the client card
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A reminder to the client the day before the session
Learn-to-swim groups
Catch a child slipping out of the group while the membership still runs
Learn-to-swim runs on rhythm: twice a week, the same coach, the same group. A group does not empty all at once: it goes one child at a time, someone misses two lessons in a row, and the parents have lost track of when their child was last in. The card makes that visible, so the conversation about renewing starts in time.
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History of attendance for every client
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Coach notes on level and progress
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The date of the last visit on the client card
Everything a pool runs on
Everything you need for pools and swimming
Booking for sessions, the grid of the water, learn-to-swim groups, health forms and the small stock at reception, all in one service. Sessions stop living in a paper log, and groups in the coach’s notebook.
A page for booking sessions
The swimmer picks a session and a format: open swim, lane hire, an hour with a coach, aqua aerobics or a lesson for a child.
The session grid and coach shifts
The day’s sessions, learn-to-swim groups and one-to-one lessons in one calendar. Maintenance days simply take those dates out of booking.
The client card
Contacts, the history of attendance, swimming level, the coach’s notes, and a note of the dates the health form and the membership run to.
A form before the first visit
Health, anything to avoid, swimming experience and what the person is here for. The short form lives on a page of its own and reception sends its link, so everything is known before they arrive.
Stock at reception
Caps, goggles, towel and locker hire. Bookly flags what is running out while there is still something on the shelf.
Pool analytics
How many bookings the period held, which sessions are asked for most, and what each group brought in.
The result in numbers
Lanes fill without a call to reception
Swimmers see when a lane is still free and book the time themselves. A lane is added alongside the coaches and keeps hours of its own, so two bookings cannot land on one lane at the same hour.
Try for free
24/7
Clients book a session even after the pool has closed
3 min
To add a session with its length and price
100%
Of reminders go out automatically
30+
Integrations, calendar and Telegram among them
Quick start
How to open booking for your pool sessions
One evening: the pool’s page, the list of sessions with their length and price, the coaches’ shifts, and a link you can put wherever people look for you.
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Put the pool’s page together
Add the name, photos of the pool, opening hours, the rules of entry and contacts. There is no separate website to build.
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Describe the sessions and lessons
Open swim, lane hire, children’s lessons, aqua aerobics, an hour with a coach: how long each runs, what it costs and who runs it.
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Move the session grid in
Set the session times, the coaches’ shifts, maintenance days and closures, and Bookly will only ever show what is genuinely open.
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Share the link
Put it in Instagram, on your Google listing and on a QR sticker by the turnstile. Bookings appear in the grid at once.
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Have a question about Bookly for pools and swimming?
Ask it here. The answer appears under your question and lands in your inbox, and stays on the page for the next person looking for the same thing.
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Bookly has no counter of places. You set a session up with its own length, price and coach, and a time that is taken disappears from the booking page. Lanes are added as members of staff with schedules of their own, so the calendar shows which of them are taken at that hour.
Yes. You add a lane exactly as you add a coach, and it keeps a schedule of its own. Hiring one does not close the rest, and the shared calendar shows the whole pool together.
You build a short form on the multilink forms page and send its link, the client answers about health and anything to avoid, and you note the date the clearance runs to on their card. By the time they reach the turnstile, it is not the first anyone has heard of it.
Yes. Maintenance days, draining the pool and days off are not shown as free time, so the client never sees a session that will not happen.
Yes. A group has its own coach and its own time, and the child’s card keeps their level, attendance and the coach’s notes.
Yes, though by hand: Bookly takes no payments online. You enter the deposit the client sends in Finance as a Deposit operation, and Operations shows whose session is already paid into. It is not compulsory.
Yes. Create an account and set booking up with no card and no commitment.
Other niches in this industry
Bookly is not only for pools and swimming. Pick your own line of work: the same tools are there, arranged around different days.
Online booking for pool sessions and lessons
Bookly is a Ukrainian online booking and CRM service for swimming pools: swimmers book a session, a lane or an hour with a coach themselves, fill in the health form before their first visit, and learn-to-swim attendance shows on the client card.
A pool does not sell hours, it sells places in the water: a session runs forty-five minutes, there are as many lanes as there are, and the evening is always oversubscribed. As long as booking lives on the phone and in a log behind the counter, the desk spends the day answering one question, is there room at seven, and gets it wrong now and then, because the log is always a little behind what has already happened.
A booking page moves all of that into one place. The swimmer opens the session grid, sees the free hours, picks open swim, a lane, an hour with a coach or aqua aerobics, and books it themselves, even when the pool is shut for the night. The booking lands in the shared grid at once, and a reminder the day before cuts the number of people who neither turn up nor warn anyone.
A first visit to a pool is more complicated than it looks: health matters, and the turnstile is the worst possible place to work it out, for the client and for reception alike. A short form before the visit collects health details, anything to avoid and whether the person is comfortable in deep water, and the date any clearance runs to stays on the client card. A deposit for a single visit goes into Finance as a Deposit operation, which puts a confirmed hour in the grid rather than an intention to drop by some time.
Learn-to-swim runs to a different rhythm: in groups, twice a week, with the same faces. The history of attendance shows who has missed two lessons in a row, a note on the card keeps the date the membership was paid to, and the coach’s notes keep a child’s level and progress next to the parents’ contacts. The page itself works as one link for Instagram, your Google listing and the QR by reception: the session timetable, prices and rules are updated in one place.
Bookly team